Job Summary

The Senior Post-Award Administrator guides principal investigators, project directors, and project staff through the post-award management phase of the sponsored project lifecycle. The Office of Sponsored Projects post-award team assists research and programmatic principal investigators and project directors in managing a multimillion-dollar portfolio of restricted external funding. The senior post-award administrator is responsible for centralized administrative duties associated with sponsored project post-award management processes, support, and internal education. This position actively monitors awarded projects for compliance issues and advises investigators and project staff regarding the allowability of activities and their associated expenses. This position assists internal customers with all forms of post-award amendments, subrecipient invoicing, preparation of sponsored project agreements and amendments, subrecipient risk assessments and monitoring, and serves as a liaison between investigators and agency/sponsor officials. The senior level post-award administrator has additional responsibility for managing, updating, and developing post-award internal controls. The senior level post-award administrator position is expected to support the most complex awarded projects.

Job Duties

• Serves as a senior level post-award administrator in OSP by addressing escalated post-award management issues.
• Assists OSP leadership with post-award departmental workflows, balancing post-award workloads between administrators, and tracking and managing internal policy and procedure improvement projects.
• Guides PIs, PDs, project teams, and department administrative staff in matters of expense allowability and allocability.
• Prepares, reviews, and submits documents related to post-award amendment requests, including key personnel changes, scope of work changes, budget reallocation requests, carryforward requests, and no cost extensions.
• Develops and compiles post-award metrics for reporting to research leadership.
• Responsible for maintaining processes related to post-award management documentation.
• Serves as a post-award liaison between the organization and sponsor officials, key internal and external stakeholders, and collaborating organizations.
• Assists with the development, presentation, and implementation, of post-award educational materials for PIs, PDs, department staff, and staff involved in any other aspect of sponsored project activities.
• Prepares sponsored project agreement amendments for subrecipient organizations and facilitates the associated internal and external approvals.
• Creates internal requests for award establishment; advanced award setup; modification to existing award budget allocation, changes to funding amounts due to additional or deobligated budget, and modifications to project periods.
• Ensures adherence to federal procurement standards through allowable purchase methods, such as small purchase documentation, competitive procurement, and sole source procurement processes.
• Monitors and processes invoicing from subrecipient organizations.
• Reviews and approves cost transfers involving sponsored projects for accuracy, allowability, proper justification, and seeks approval for cost transfers in excess of sponsor allowed timeframes.
• Assists research finance with inquiries and resolutions related to internal and external audits.
• Maintains active partnerships with the Office of Research Compliance, IRB Operations, Research Finance, and the Office of Institutional Advancement.
• Demonstrates an understanding of federal regulations and guidelines including the Office of Management and Budget (OMB) Uniform Guidance, various federal sponsor grants policy statements, and the annual OMB compliance supplement.
• Maintains thorough knowledge of institutional policies as they apply to OSP processes and reconciles them with a diverse range of sponsor guidelines.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

*Relevant experience may be a combination of related work experience and/or Master's degree obtained (Master's Degree = 2 years relevant experience).

Education

Bachelor's Degree- (Required)

Experience

Minimum of 4 years-Relevant experience* (Required)

Skills

Teamwork; Multitasking; Organizing; Communication; Research Documents

About Geisinger

Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at geisinger.org or connect with us on Facebook, Instagram, LinkedIn and Twitter.

Our Commitment to Diversity, Equity and Inclusion

Geisinger values who you are, where you are from, and where you are going. We seek out people of various backgrounds and cultures with unique abilities, non-traditional career paths and ambitious aspirations. We are an Affirmative Action, Equal Opportunity Employer. Women and Minorities are encouraged to apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status. Read more about Our Commitment to Inclusive Recruiting.

Our Vision & Values

Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.

KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.

EXCELLENCE: We treasure colleagues who humbly strive for excellence.

LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.

INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.

SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

Our Benefits

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.