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Program Administrator Graduate Medical Education

Job Title Program Administrator Graduate Medical Education Location Danville, PA Job Category Academic Support Schedule Days Work Type Full time Department Clinical Education Operations Division Date posted 06/05/2024 Job ID R-63116

Job Summary

In collaboration with the Program Director, the program administrator is responsible for the accreditation, non-clinical operation and financial management of the Graduate Medical Education program. Requires a comprehensive and detailed understanding of national accreditation policies and organizational policies, as well as a high degree of initiative and independent judgment. Continually assesses and directs a wide range of programmatic planning solutions to include short and long range planning goals, recruitment, orientation, accreditation and assigned projects. The program administrator is an active member of the residency/fellowship leadership team, therefore, ultimately responsible for residents/fellows within the program.

Job Duties

  • Partners withother members of leadershipto ensure continued program accreditation
  • Responsible for the continued oversight of accreditation, site visit preparation and execution
  • Serves as the system administrator of the residency/fellow data management system involvingevaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates
  • Creates and maintains system to comply with national accreditation requirements and requirements set by Graduate Medical Education
  • Oversees the residency/fellowship recruitment process including preparation for and execution of application review, interview days, and selection of candidates through NRMP, CODA, etc.
  • Manages and audits program budgets, resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership
  • Tracks residency and fellowship procedure and case logs
  • Serves as proctor for resident/fellow Intraining-Examinations
  • Member of the Graduate Medical Education Network and applicable program specialty organizations
  • Works collaboratively with office and clinic managers in areas of residency and fellowship education and clinical intersection
  • Procures, updates, assigns and instructs residents and fellows of technological initiatives expected of their positions
  • Participates in the formulation of program policies and goals; communicates and interprets policies, procedures and regulations to resident/fellows
  • Acts as a liaison for residents/fellows, program leadership and GME office
  • Independently implement, administer, and evaluate the day-to-day activities of the residency/fellowship program by identifying and executing responsibilities, making recommendations that impact policies, program standards and ensuring compliance and follow-up as needed

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).


High School Diploma or Equivalent (GED)- (Required)


Minimum of 5 years-Relevant experience* (Required)


Critical Thinking; Working Independently; Organizing; Teamwork

About Geisinger

Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at or connect with us on Facebook, Instagram, LinkedIn and Twitter.

Our Commitment to Diversity, Equity and Inclusion

Geisinger values who you are, where you are from, and where you are going. We seek out people of various backgrounds and cultures with unique abilities, non-traditional career paths and ambitious aspirations. We are an Affirmative Action, Equal Opportunity Employer. Women and Minorities are encouraged to apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status. Read more about Our Commitment to Inclusive Recruiting.

Our Vision & Values

Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.

KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.

EXCELLENCE: We treasure colleagues who humbly strive for excellence.

LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.

INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.

SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

Our Benefits

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.


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