Job Summary

The Pre-Award Administrator position guides principal investigators, project directors, and project staff through the complex process of proposal preparation and submission. Responsible for independently managing the centralized administrative duties associated with pre-award sponsored project administration processes, internal support, external collaboration, and internal education. Addresses compliance concerns proactively during the pre-award process, assess entity and investigator eligibility, and maintain an updated understanding of sponsor policy and related regulations. The Office of Sponsored Projects pre-award team assists research and programmatic principal investigators and project directors in securing awards that maintain a multimillion-dollar portfolio of funding.

Job Duties

• Guides PIs, PDs, project managers, and department administrative staff in the preparation, submission, review, and management of sponsored project proposal documents.
• Reviews internal and partially internal collaborative research project proposals for adherence to internal request for proposal guidelines, institutional policy, and research best practices.
• Oversees preparation and review of various documents required for regulatory and system compliance in relation to proposal development and submission.
• Assists with responses to requests for additional proposal information, sponsor requested modifications to proposal documents, and the Just-In-Time process.
• Facilitates an informed handoff to post-award administrators in OSP to ensure project activities, staffing, budgets, and deliverables are properly understood and considered during award setup and throughout the post-award phase of the sponsored project lifecycle.
• Maintains processes related to grant management databases and proposal tracking logs.
• Develops and compiles pre-award metrics for reporting to research leadership.
• Establishes and enforces proposal timelines in alignment with OSP policies.
• Assist with development, presentation, and implementation, of educational materials for PIs, PDs, department staff, and staff involved in any other aspect of sponsored project activities.
• Serves as a liaison between organization and sponsor officials, key internal and external stakeholders, and collaborating organizations.
• Maintains active partnerships with the Office of Research Compliance, IRB Operations, Research Finance, and the Office of Institutional Advancement.
• Coordinates efforts with subaward organizations and the incorporation of proposal information and documents from subawards sites into prime applicant proposals.
• Assists project teams with budget development and reviews submitted budgets for adherence to institutional policy, sponsor general guidelines, request for proposal requirements, and sponsored project administration best practices.
• Ensures the proper application of negotiated indirect cost and fringe benefit rates and facilitates the request process for deviations from related standard operating procedures and policies.
• Navigates grant proposal electronic portals.
• Demonstrates an understanding of federal regulations and guidelines including the Office of Management and Budget (OMB) Uniform Guidance, various federal sponsor grants policy statements, and the annual OMB compliance supplement.
• Maintains thorough knowledge of institutional policies as they apply to OSP processes and reconciles them with a diverse range of sponsor guidelines.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

*Relevant experience may be a combination of related work experience and/or Master's degree obtained (Master's Degree = 2 years relevant experience).

Education

Bachelor's Degree- (Required)

Experience

Minimum of 2 years-Relevant experience* (Required)

Skills

Organizing; Teamwork; Multitasking; Communication; Research Regulatory Environment

About Geisinger

Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at geisinger.org or connect with us on Facebook, Instagram, LinkedIn and Twitter.

Our Commitment to Diversity, Equity and Inclusion

Geisinger values who you are, where you are from, and where you are going. We seek out people of various backgrounds and cultures with unique abilities, non-traditional career paths and ambitious aspirations. We are an Affirmative Action, Equal Opportunity Employer. Women and Minorities are encouraged to apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status. Read more about Our Commitment to Inclusive Recruiting.

Our Vision & Values

Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.

KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.

EXCELLENCE: We treasure colleagues who humbly strive for excellence.

LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.

INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.

SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

Our Benefits

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.