Job Summary

Serves as primary liaison for the assigned Executive or Officer with system staff and representatives from external organizations, visitors and board members. Effectively integrates work of the assigned Executive or Officer with that of the President/CEO and Executive Leadership Team. Ensures administrative management of work activities is effective, accurate, and timely; consistently ensures a gracious and professional decorum on behalf of the Executive or Officer and the organization at all times. Ensures efficiency and organization to assigned office. Reporting Structure: Executive Vice President

Job Duties

• Effectively anticipates needs and workload of Executive or Officer; identifies and addresses daily, intermediate and long-term needs and issues and plans accordingly.
• Management of schedule, coordination of meetings with other participants; workload; mail; travel, etc.
• Effectively manages planning schedule for major projects ensuring coordination and timing with other participants and project owners.
• Briefs Executive or Officer on these activities.
• Effectively manages routine clerical functions.
• Screens telephone calls and assists individuals, appropriately directing calls to system staff.
• Manages coordination and development of agendas for committees, meetings, and visitors.; prepares Executive or Officer for meetings and provides necessary materials.
• Attends identified committee meetings to take minutes and to provide follow through on next steps.
• Maintains accurate records.
• Sorts and screens mail; may independently respond to and follow up on issues as appropriate.
• Independently drafts correspondence for signature.
• Effectively manages schedule for (Executive or Officer, balancing routine schedule with strategic and emergent needs.
• Accurately and effectively manages travel arrangements.
• Completes reconciliations in accurate and timely manner.
• Coordinates group travel, lodging accommodations, breaks, dinner, and other related activities for various functions.
• Maintains Information Technology and Communications requirements for assigned office.
• Establishes and maintains resource and reference files and materials.
• Provides coverage for other offices as necessary.
• Maintains a working knowledge of System activity.
• Assistsin development and management of budget.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

*Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 9 years-Relevant experience* (Required)

Skills

Multitasking; Teamwork; Clerical I; Working Independently; Organizing; Interpersonal Communication; Computer Literacy; Communication; Group Problem Solving

About Geisinger

Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at geisinger.org or connect with us on Facebook, Instagram, LinkedIn and Twitter.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Our Vision & Values

Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.

KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.

EXCELLENCE: We treasure colleagues who humbly strive for excellence.

LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.

INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.

SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

Our Benefits

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.